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Checklist for Preventive Maintenance: Template and Format

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A checklist for preventive maintenance helps ensure the routine and proper maintenance of your plant, equipment and assets, reducing the chances of breakdowns and costly repairs. A well-formatted preventive maintenance checklist template standardises your maintenance workflows and documents, ensuring you always have well-documented, accurate and reliable records.

This preventive maintenance checklist template makes creating maintenance checklists quick and easy for everyone, and is a smarter digital format than using Excel.

   100% fully customisable checklist for preventive maintenance

   Run preventive maintenance from mobile or tablet on site

   Add photos or videos to show preventive maintenance work done

   Share completed maintenance reports as PDF or CSV

   Thousands of templates including other plant, equipment, asset templates

Preventative maintenance checklist template
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This preventive maintenance checklist template was generated with Dashpivot

A well-documented preventive maintenance report is only as good as the processes around it. An integrated system like Dashpivot can help digitise and streamline your processes to run preventive maintenance smoothly and instantly notify relevant team members when they need to action any checklist items.

  • Access and fill-in the checklist for preventive maintenance as you walk around on site using any mobile or tablet device.
  • Add photos, videos or PDF attachments directly to your digital preventive maintenance checklists.
  • Download, print or share your preventive maintenance reports as formatted PDF or CSV documents with your company logo and colours.
  • Store and access any of your checklist records from the cloud where they are secure and organised.
  • Customise the preventive maintenance checklist template to better suit your projects and needs with drag-and-drop functionality.
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Ensure you have a reliable format for your preventive maintenance checklist

A checklist for preventive maintenance is essential for organisations to keep their equipment, machinery and facilities running smoothly. Furthermore, preventive maintenance extends the lifespan of equipment, reduces downtime, boosts performance and maximises productivity.

Maintenance checklists are typically completed regularly, such as monthly, quarterly or annually, depending on the specific needs of your plant and equipment. By having a well-structured preventive maintenance routine, you keep your plant, equipment and assets in top condition.

It's important for any checklist for preventive maintenance format to include these key sections:

  • Date and time of inspection
  • Building or area being inspected
  • Name of inspector or auditor
  • Roofing inspection checklist
  • HVAC checklist
  • Plumbing and restrooms checklist
  • Lighting checklist
  • Section for other items that need to be inspected when required/applicable - if any
  • Notes and comments of the inspector
  • List of issues found and maintenance required (include required action items)
  • Signoff field for the inspector to complete the report

Maintenance checklists weren't designed to be run on Excel. But no matter what system you prefer to use for your checklists, you can download our preventive maintenance checklist template and use it for your own projects.

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